WYONG RACE CLUB LIMITED
A company limited by guarantee A.B.N. 54 943 635 817
NOTICE OF 2021 ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT: The 2021 Annual General Meeting of Wyong Race Club Limited will be held on Tuesday 9 November 2021 in the Magic Millions Lounge (middle floor), Wyong Racecourse, Howarth St, Wyong, commencing at 6.00pm
The business of the Annual General Meeting (AGM) shall be as follows:-
1. Confirm the Minutes of the 2020 Annual General Meeting.
2. Receive & consider Annual Financial Report for year ended 30 June 2021 including –
- Directors’ Report
- Statement of Comprehensive Income
- Statement of Financial Position
- Statement of Cash Flows
- Statement of Changes in Equity
- Notes to the Financial Statements
- Auditor’s Reports
3. Further Notices of Motion:
A. “That Members approve and agree to expenditure by the Club until the next Annual General Meeting of the Club of reasonable expenses incurred by directors in relation to such other duties including entertainment of special guests to the Club and other promotional activities performed by directors including attending functions at other clubs to represent the Club, such activities and expenses as may be approved.”
B. “That Members approve and agree to the availability until the next Annual General Meeting of the Club a reserved car space at Club race meetings for directors.”
C. “That Members approve and agree to expenditure by the Club until the next Annual General Meeting of the Club of reasonable cost of refreshments after Board meetings.”
4. Appoint the Auditor for the ensuing year.
5. Election of Patron.
6. Transact, in accordance with the Constitution, any other ordinary business that may be lawfully brought forward.
It would be appreciated if members who wish to raise queries or seek information about any matters appearing in the Annual Report, give at least (10) days written notice to the General Manager. This will allow sufficient time for proper research and preparation of the replies for the benefit of all Members.
Members and Proxies attending the AGM will be required to prove their identity with photo ID such as a driver’s licence, a passport, or similar. A Member’s card by itself will be insufficient proof of identity.
Appointing a Proxy: if you are a Member entitled to attend and vote at this AGM, you may appoint a person as your proxy to attend and vote for you at the meeting. A proxy need not be a member of the company. For the appointment of a proxy to be effective the required form (available from the Racing Club office) will need to be completed and returned by 4pm Thursday 4 November 2021. The Constitution of the Wyong Race Club does not provide for postal voting.
The AGM will need be held in accordance with any COVID-19 restrictions active at the time of the meeting. Members are asked to familiarise themselves with any active restrictions on the day of the AGM and to only attend the AGM if the restrictions permit them to do so.